Many schools bundle exam fees into annual tuition creating problems: parents question what tuition covers, board exam remittances become complicated, and refund calculations on withdrawal are contentious.
Why Separate Billing
Exam fees cover question papers, invigilation, evaluation, and results. Board exams involve remittance to CBSE or state boards. Separating creates transparency.
Timing of Invoices
Invoice 6-8 weeks before exams. Unit tests can be in base tuition. Term-end and board exams get separate invoices 45 days before.
Board Exam Remittance
Track separately: amount collected from parents, amount remitted to board, and your administrative charge. Board remittance is pass-through, not revenue.
Practical Exam Fees
Board-level external practicals: Rs 300-800 per student covering consumables, external examiner, and lab preparation.
Refund Policy
Before exam: full refund. After exam conducted: no refund. For board exams, post-remittance refunds require board processes.
Communication
Include exam schedule, subjects, format, and admit card timeline with the invoice. Transform it from demand to informational document.
Competitive Exam Registration
Collect Olympiad, NTSE fees separately. Track as pass-through collections, not school revenue.
Accounting Treatment
Exam fee revenue as separate line item. Board remittances as expenses. The difference is your exam management revenue.